APPLICATION LETTER PART 1, 2, 3, 4, AND EXERCISES + ANSWERS

 assalamualaikum wr.wb

A. Definition of Application Letter

   Job application letter is a letter made by a job applicant for a certain position for acceptance in an agency. In writing a job application letter, it is not always based on one format. But there are many formats or versions that can be used according to the needs of job applicants.

B. Function Application Letter

   In addition to working as a communication tool with job applicants, job application letters also work as an initial assessment tool whether they are suitable to be placed in the chosen position or included in the application letter or not.

C. Parts of the Application Letter

There are generally 3 parts to a job application letter. Here's the explanation:

1.) Greetings (opening)

   Salutatio is the opening section that contains to whomever the letter is addressed. The format is,

Dear sir/madam (when you don't know the name and gender of the recipient)

Dear Mr./ Mrs./ Ms. Last name (when name and gender are known)

2.) Paragraph Body (content)

   This section contains the gist of the letter. It also includes the last education or work experience and where the job vacancy was found. Complete CV and portfolio included in the envelope can also be included.

3.) Cover (cover)

   The closing is the closing part that marks the end of the application letter.

D. Letter Section More Details

1.) Title of cover letter

   This section usually contains the sender's name, city, country, phone number, email, recipient name, company name and address.

Example:

Deni Marko

Bon, South Sulawesi, Indonesia | 08672937xxx | necerzbone@gmail.com

duke

PT. New English Course

Jl. Musi River

2.) Date Line

   This section contains the date the letter was written. Usually placed above the header or below the header. Use of date is mandatory. Some include dates and some don't.

3.) Greetings

   The greeting that is often used is "dear". In writing, the author must include the last name of the recipient and be given a comma. 

Example:

Dear Mr Marko,

   Or it can be replaced with Dear Sir, (for men) and Dear Madam, (for women) or you can also write Dear Madam or Sir, (if you don't know the gender)

4.) Paragraph 1

   This paragraph contains personal information as well as the position/position chosen.

5.) Paragraph 2

   In the second paragraph the author lists his personal skills and accomplishments to ensure that the author is a good fit for the position.

6.) Paragraph 3

   In this section, the writer assures the recipient that the writer has the appropriate qualifications for the chosen position and hopes to be called for an interview.

7.) Closing and signature

   Include closing greetings (accompanied by a comma), signature and full name. Examples of closing greetings: sincere, greeting, faithful, etc.

Note: when writing a cover letter, avoid making abbreviations or using non-formal sentences such as I'm, I'll, I can't, etc. Use polite and unobtrusive language.

E. Sample Application Letter 

26 December 2020

Rita Lesmana

Head of HR

PT. Eternal Blessings

Jl. Lansat

Bandung

Dear Mrs Rita,

This letter was written with a focus on accounting staff positions, and I am sending my application and resume. I am very happy to hear about this job vacancy, because previously I have worked as an accountant for 3 years and have become more experienced.

I completed my studies in accounting from Sultan Hasanuddin University (UNHAS), and I also have a C.P.A. I work with Dorsey Armstrong and have successfully handled accounting books and financial records for more than 50 cities from various public sectors. As you will know from my resume, I have also played most key roles in staff accounting positions, and I would like to work with you with the same energy in the future.

I would really appreciate and be grateful if you could arrange a meeting according to your pocket money. You can contact me via my email at adinda09@yahoo.com or call me at 08130827xxx.

Thank you for taking your valuable time to read my resume and job application. I hope you have a good day.

Best regards,

Adinda Sham

MY EXERCISE FROM MODULE: 

https://drive.google.com/file/d/1teC9lbW_pG0ABsC2lsO-RGQJilY9LC0V/view?usp=drivesdk

PART E, PAGE 13-14

---------------------------------------------

PART 2 

Previously I have provided material on the definition, structure, function, and language elements of an application letter.

Now, what about the related information in the letter?

let's see the explanation in my blog.

Text 1

Text 2 

from the two texts above, what are the differences? and what information is contained in the text?

Look at the table below.

The information from the text, we know that:

• Full name,
• Phone number email,
• Email,
• Date,
• Name of the Hiring Manager or their professional title, 
• Name of the company you're applying to.

From the table above, we can find out where the applicant got the job vacancy information from and the reason he applied for the job.

Usually, a sentence like this is found in the opening.

What is meant by the table above in bold is the applicant's expertise and experience the applicant has.

in this table, the applicant includes a number and email to be contacted.

IMPORTANT!

First paragraph : Why you are writing. This is "the grab," your chance to grasp your reader by the collar and get their attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate your suitability for the position.

Second paragraph: What you have to offer the employer. This is your hook where you highlight examples of the work performed and achieved results. Draw on your key competencies from your resume, although don't copy it word for word. Bullet points in this paragraph are extremely effective in drawing your reader's eye to your successes.

Third paragraph: Your knowledge of the company. Show that you did your

research and know something about the business and how you can contribute to its mission.

Fourth paragraph: Your closing. Summarize what you would bring to the position and suggest the next steps by requesting a meeting or suggesting a call.

CONCLUSION :

MY EXERCISE FROM MODULE: 

https://drive.google.com/file/d/1teC9lbW_pG0ABsC2lsO-RGQJilY9LC0V/view?usp=drivesdk

Page 17-18 and Part D, Page 20

---------------------------

PART 3 

In this part, we will learn how to create an application letter and CV data.

let's read this blog, to increase your knowledge.

1. Start the Cover Letter with a Header

2. Make Salutations or Greeting

https://www.thebalancecareers.com/cover-letter-salutation-2060313

3. Write an Attention-Grabbing Introduction

4. Explain why you’re the perfect person for the job and fit to the company.

5. Use the right formal closing

https://www.thebalancecareers.com/how-to-end-a-letter-2062308